Varilo logoVarilo

5S audit checklist for the workplace

A 5S audit assesses a workstation or area against five pillars: sort, set in order, shine, standardise and sustain. Regular audits show whether the standard is maintained day to day.

The template contains two questions per pillar and works on the shop floor, in maintenance workshops, warehouses and offices.

Category
Manufacturing
Used for
production workstations, workshops, warehouses and offices implementing 5S
Number of points
10
Suggested frequency
weekly or monthly in each area

Check points

Sample inspection questions with possible answers. This is a template — in Varilo you turn it into your own live checklist.

  1. 1.Sort: are only necessary tools and materials kept at the workstation?

    YesNoN/A

  2. 2.Sort: have unnecessary items been red-tagged or removed?

    YesNoN/A

  3. 3.Set in order: does every tool have a marked place (shadow board, labels)?

    YesNoN/A

  4. 4.Set in order: are zones, walkways and set-down areas marked with lines?

    YesNoN/A

  5. 5.Shine: are the workstation, machines and floor clean?

    YesNoN/A

  6. 6.Shine: have sources of dirt and leaks been reported?

    YesNoN/A

  7. 7.Standardise: is the workstation standard (reference photo) displayed?

    YesNoN/A

  8. 8.Standardise: is the cleaning schedule up to date and followed?

    YesNoN/A

  9. 9.Sustain: have actions from the previous audit been completed?

    YesNoN/A

  10. 10.Sustain: do employees know the 5S rules for this area?

    YesNoN/A

Move this checklist into Varilo

A paper checklist is only the beginning. In Varilo you can build your own version, assign it to a place, machine, vehicle or device and share it through a QR code or NFC tag.

The employee scans the code with a phone, completes the inspection and the results go straight into the system. You can track completed inspections, findings, reports and statistics without retyping paper forms.

  1. Build the checklist

  2. Assign QR or NFC

  3. Run the inspection

  4. Get the report

How to score a 5S audit

Each question is answered as compliant, non-compliant or not applicable. The share of compliant answers per pillar shows which 5S element needs support, and the total score lets you compare areas.

Varilo collects audit results automatically, and statistics highlight the items that fail most often.

5S audit with a QR code at the workstation

A QR code at the workstation opens the right audit without searching for a form. The auditor adds before-and-after photos, and non-conformities go to corrective actions with an owner.

Shift leaders can complete the same audit in several languages, which helps multilingual teams.

Frequently asked questions about this checklist template

How do I use the “5S workplace audit” template in Varilo?
The “5S workplace audit” template is a starting point for your own digital checklist. Adapt the questions to the location and process, assign a QR code or NFC tag, and employees complete the inspection in the phone browser without logging in.
How many points does this checklist have and how often should it be used?
The template contains 10 inspection points and the recommended frequency is: weekly or monthly in each area. Adapt the actual scope and frequency to the risks, equipment documentation and procedures in your organisation.
What does the inspection report contain?
The report from an inspection based on the “5S workplace audit” template contains the number, date and time, answers and result. Depending on the checklist settings it can also include photos, comments, a signature, GPS location and corrective actions, and the report can be saved as PDF.

Use in your industry

See how companies in this industry run inspections in Varilo — from a single checklist to regular patrols.

Manufacturing — Go to the industry page

Related Varilo features

When using this checklist template, you can use the following Varilo features.

Related checklists