How do I use the “First aid kit inspection” template in Varilo?

The “First aid kit inspection” template is a starting point for your own digital checklist. Adapt the questions to the location and process, assign a QR code or NFC tag, and employees complete the inspection in the phone browser without logging in.

How many points does this checklist have and how often should it be used?

The template contains 10 inspection points and the recommended frequency is: monthly and after every use of the kit. Adapt the actual scope and frequency to the risks, equipment documentation and procedures in your organisation.

What does the inspection report contain?

The report from an inspection based on the “First aid kit inspection” template contains the number, date and time, answers and result. Depending on the checklist settings it can also include photos, comments, a signature, GPS location and corrective actions, and the report can be saved as PDF.

Does this template replace a specialist inspection or a statutory check?

No. The “First aid kit inspection” template is a supporting tool for organising and documenting inspections. Adapt it to your site before use; inspections that require qualifications or authorisation are carried out by authorised persons.

First aid kit inspection checklist for the workplace

A first aid kit inspection is a periodic check that every kit and first aid station is complete, signposted and easy to reach. The most common gaps are expired dressings and used gloves that were never replaced.

The template helps run regular checks and keep a restocking log. Kit contents are set by the employer based on workplace risks and occupational health advice.

Category: Health and safety
Used for: first aid kits, cabinets and stations in plants, offices and vehicles
Number of points: 10
Suggested frequency: monthly and after every use of the kit

Check points

Sample inspection questions with possible answers. This is a template — in Varilo you turn it into your own live checklist.

1.Is the kit in its designated, signposted location?
YesNoN/A
2.Is access to the kit clear and unobstructed?
YesNoN/A
3.Are the contents complete according to the contents list?
YesNoN/A
4.Are dressings and supplies within their expiry date?
YesNoN/A
5.Is the packaging undamaged and clean?
YesNoN/A
6.Does the kit contain disposable gloves and a resuscitation face shield?
YesNoN/A
7.Is a list of appointed first aiders displayed near the kit?
YesNoN/A
8.Are first aid instructions and emergency numbers available?
YesNoN/A
9.Has restocking after the last use been recorded?
YesNoN/A
10.Is an eyewash station (if required) available and in date?
YesNoN/A

Move this checklist into Varilo

A paper checklist is only the beginning. In Varilo you can build your own version, assign it to a place, machine, vehicle or device and share it through a QR code or NFC tag.

The employee scans the code with a phone, completes the inspection and the results go straight into the system. You can track completed inspections, findings, reports and statistics without retyping paper forms.

Build the checklist
Assign QR or NFC
Run the inspection
Get the report

Why check first aid kits regularly?

A first aid kit is rarely needed, but when it is, it must be complete. Monthly checks and a check after every use prevent missing basics in an emergency.

The inspection log also shows which kits are used most often, which can signal a need to review risks at that workstation.

First aid kits with QR codes in Varilo

A QR code or NFC tag on the kit opens a short check on the phone. Missing or expired items go to actions with a restocking deadline.

The health and safety team sees the status of all kits in one place and can download reports with inspection history.

Frequently asked questions about this checklist template

How do I use the “First aid kit inspection” template in Varilo?: The “First aid kit inspection” template is a starting point for your own digital checklist. Adapt the questions to the location and process, assign a QR code or NFC tag, and employees complete the inspection in the phone browser without logging in.
How many points does this checklist have and how often should it be used?: The template contains 10 inspection points and the recommended frequency is: monthly and after every use of the kit. Adapt the actual scope and frequency to the risks, equipment documentation and procedures in your organisation.
What does the inspection report contain?: The report from an inspection based on the “First aid kit inspection” template contains the number, date and time, answers and result. Depending on the checklist settings it can also include photos, comments, a signature, GPS location and corrective actions, and the report can be saved as PDF.
Does this template replace a specialist inspection or a statutory check?: No. The “First aid kit inspection” template is a supporting tool for organising and documenting inspections. Adapt it to your site before use; inspections that require qualifications or authorisation are carried out by authorised persons.

Use in your industry

See how companies in this industry run inspections in Varilo — from a single checklist to regular patrols.

Health and safety — Go to the industry page

Related Varilo features

When using this checklist template, you can use the following Varilo features.

Related checklists

This checklist is a sample intended as support only. Adapt its scope to the type of site, equipment, process, risk assessment and the requirements and procedures that apply in your organisation.