QR code and NFC inspections without login
A QR code in the cab or on the trailer opens the vehicle checklist, also in offline mode.
Learn more about this featureChecklists and inspections for transport and logistics
Replace paper vehicle inspection cards with digital checklists. The driver scans a QR code or NFC tag at the vehicle, completes the check and saves the result together with photos.
Results, vehicle history and reported defects stay available in Varilo.
Vehicle inspections without paper cards
Pre-trip checks, trailer inspections and load reviews usually end up on a sheet of paper that still has to reach the office.
When someone asks about the condition of a vehicle last week, finding the document is hard.
Varilo lets you run those checks on a phone and keep the results in one place.
A QR code or NFC tag assigned to the vehicle
Every vehicle, trailer or container can carry its own tag placed in the cab or on the body.
The driver scans it and immediately gets the right checklist — no account, no login.
A daily pre-trip vehicle inspection takes a few minutes: the driver scans a QR code in the cab or on the trailer, answers the questions and adds photos of damage. The fleet has the full inspection history of every vehicle in one place.
From checklist to report in a few simple steps
This is how a vehicle inspection runs in Varilo.
- 1
Create the vehicle checklist
Prepare the list of points for a truck, trailer, van or yard vehicle.
- 2
Tag the vehicle with QR or NFC
Place the tag in the cab or at the parking spot so the driver has it at hand.
- 3
The driver runs the check
A scan opens the checklist. Damage photos are attached straight to the answers.
- 4
Analyse the results
Results and defects build a vehicle history available to dispatch and fleet management.
Typical use cases in transport
Inspections that move easily from paper to a digital checklist.
- pre-trip vehicle check
- post-trip vehicle check
- trailer inspection
- container inspection
- load securing
- vehicle equipment check
- tyre condition check
- vehicle cleanliness check
- refrigeration and temperature check
- vehicle document check
- loading dock check
- vehicle defect report
Everything you need to run inspections
Digital checklists
Create and edit checklists that match your own processes.
QR and NFC
Launch the right checklist directly at the inspected place or piece of equipment.
Inspections without login
Workers do not need their own account to complete a shared inspection.
Findings
Document issues found during an inspection and keep their history.
Documentation
Keep inspection results in one place instead of binders and scattered files.
Reports and statistics
See how many inspections were done, their results and recurring issues.
How does Varilo simplify daily vehicle inspections?
In transport and logistics, Varilo records the pre-trip vehicle inspection together with photos of damage. The dispatcher has the history of every vehicle and trailer in one place.
Multilingual checklists and reports
The driver chooses the inspection language: Polish, English, Dutch or Czech.
Learn more about this featurePDF reports, fault log and schedules
Vehicle defects go into the action log, and reports can be saved as PDF or exported to CSV.
Learn more about this featureFleet data in one place
Reports and statistics show how fleet inspections are going:
- number of inspections in a chosen period,
- vehicles with the most reported defects,
- history of a specific vehicle or trailer,
- damage photos attached to the inspection,
- time and place of each check.
FAQ – Varilo in transport and logistics
- Does the driver need a Varilo account?
- No. A check shared through a QR code or NFC tag runs without an account or login.
- Does it work without network coverage?
- Yes. Answers are stored on the phone and sent once the connection is back.
- Can a damage photo be added?
- Yes. Every answer can carry a photo and a comment.
- Is the history of a specific vehicle visible?
- Yes. Each check builds the history assigned to that tag and vehicle.
- Does Varilo replace a statutory vehicle inspection?
- No. Varilo documents day-to-day checks; it does not replace inspections required by law.
- Does the driver need a Varilo account?
- No. The driver completes the checklist after scanning a QR code or tapping an NFC tag, without logging in or installing an app.
- Can a vehicle inspection be done without mobile coverage?
- Yes. The inspection form works offline and the results are sent when the phone is back online.
See also how Varilo is used in
Sample checklists
Ready-made inspection templates you can start from.
Pre-trip vehicle inspection
Daily vehicle check before driving: tyres, lights, fluids, brakes, mandatory equipment and documents.
14 check points
View checklist