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Technical rounds and maintenance checklists

Move daily technical rounds and machine checks into Varilo. The technician scans a QR code or NFC tag at the asset, completes the checklist and saves the result without a paper form.

A digital technical round

Regular rounds catch small issues before they turn into a bigger problem.

When the notes stay on a sheet of paper or in private messages, it is hard to tell what was spotted a week earlier.

Varilo makes running and documenting them consistent.

Asset history available in one place

Instead of searching through paper inspection cards you can review completed checklists and see which findings were reported before.

A round can cover many points — each with its own code, its own questions and a single shared report.

The fault log in Varilo links each report to a specific checklist question. The maintenance team sees which machine and which part needs repair, and the next person carrying out the technical inspection is told about the open fault.

From checklist to report in a few simple steps

This is how a technical round runs in Varilo.

  1. 1

    Create an asset checklist

    Prepare the points to check for a machine, installation or technical area.

  2. 2

    Label the round points

    Each point gets its own QR code or NFC tag placed at the asset.

  3. 3

    The technician runs the round

    They scan each point with a phone and save the result on the spot, without logging in.

  4. 4

    Analyse the results

    Results and reported findings build the asset history available in Varilo.

Example use cases

Technical checks you can run on digital checklists.

  • daily machine check
  • technical round
  • leak check
  • oil level check
  • temperature check
  • installation check
  • auxiliary equipment check
  • TPM checklist
  • pre-start check
  • post-service acceptance
  • post-repair check
  • fault report

Everything you need to run inspections

Digital checklists

Create and edit checklists that match your own processes.

QR and NFC

Launch the right checklist directly at the inspected place or piece of equipment.

Inspections without login

Workers do not need their own account to complete a shared inspection.

Findings

Document issues found during an inspection and keep their history.

Documentation

Keep inspection results in one place instead of binders and scattered files.

Reports and statistics

See how many inspections were done, their results and recurring issues.

Which Varilo features support technical inspections and the fault log?

In maintenance, Varilo links technical patrols, machine inspections and reported faults. The next person carrying out an inspection can see whether an earlier fault has been repaired.

Patrols with QR and NFC checkpoints

A technical patrol leads through successive machines and confirms each point with a QR code or NFC tag.

Learn more about this feature

QR code and NFC inspections without login

At the machine, the operator completes the checklist without logging in and adds a photo of the defect.

Learn more about this feature

PDF reports, fault log and schedules

The fault log shows open faults until they are closed, and critical questions can stop the inspection.

Learn more about this feature

Data that supports maintenance

Reports and statistics show how inspections run and where problems repeat:

  • number of rounds and checks completed,
  • assets with the most reported findings,
  • history of a specific machine or installation,
  • points skipped during a round with the given reason,
  • time and place of each inspection.

Swap the paper round card for a code at the asset

One round route is enough to see the full documentation without manual re-typing.

FAQ – Varilo in maintenance

Can a round cover many points?
Yes. One round can consist of many points with separate codes, and the result goes into a shared report.
Must the technician scan the points in a fixed order?
No. Points can be completed in any order, and skipping one requires a reason.
Does Varilo support NFC tags?
Yes. A tag can be programmed straight from the app, and reading it only requires tapping the phone.
Is the history of a specific asset visible?
Yes. Results of successive checks stay available with dates and reported findings.
Does Varilo replace legally required inspections?
No. Varilo is for running and documenting routine checks; it does not replace work that requires specific qualifications.
Is Varilo a CMMS?
Varilo is not a full CMMS. It is a tool for technical inspections, patrols and logging faults from checklists that can complement your existing maintenance processes.
How do I stop a machine from being used after a critical fault?
Mark the question as critical in its settings. A non-compliant answer stops the inspection and saves a report with the stopped status, and further inspections of that question are blocked until an administrator or manager closes the corrective action.

See also how Varilo is used in

Sample checklists

Ready-made inspection templates you can start from.

Maintenance

Daily machine inspection

Technical condition check before start-up: guards, emergency stops, fluid levels, leaks and the workstation itself.

13 check points

View checklist
All checklists

Ready to leave paper checklists behind?

Create inspections, share them via QR or NFC and analyse the results in one place.

No paperwork. No worker accounts. From checklist to report in one place.