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Building rounds and inspections in facility management

Run building rounds and installation checks on a phone. The technician scans a QR code or NFC tag in a room and completes the assigned checklist.

Defect reports go straight into the shared history of the property.

A building round without a paper card

Running a building involves many repeatable checks: installations, public areas, plant rooms and contractor work.

Round notes get scattered, making it hard to tell the state of the building a month ago.

Varilo organises how these checks are run and documented.

Inspection points tagged in the building

A QR code or NFC tag goes into the plant room, at the switchgear, in the garage, in a stairwell or by the lift.

The technician scans a point and immediately sees the tasks assigned to that location.

A facility manager responsible for several buildings has the history of patrols, installation inspections and contractor work acceptance in one place. Teams separate the sites, and a report with your company logo can be passed on to the building owner.

From checklist to report in a few simple steps

This is how a building round runs in Varilo.

  1. 1

    Create the property checklist

    Prepare points for a building, installation or plant room.

  2. 2

    Tag the round points

    Every point gets its own QR code or NFC tag.

  3. 3

    The technician runs the round

    Points are scanned one by one and results are saved on the spot, without logging in.

  4. 4

    Analyse the results

    Results and defects build the property history available to the facility manager.

Typical facility management use cases

Checks that run on digital checklists.

  • building round
  • public area check
  • plant room check
  • ventilation installation check
  • switchgear check
  • lighting check
  • lift check
  • car park and garage check
  • external area check
  • contractor work acceptance
  • cleaning check
  • building defect report

Everything you need to run inspections

Digital checklists

Create and edit checklists that match your own processes.

QR and NFC

Launch the right checklist directly at the inspected place or piece of equipment.

Inspections without login

Workers do not need their own account to complete a shared inspection.

Findings

Document issues found during an inspection and keep their history.

Documentation

Keep inspection results in one place instead of binders and scattered files.

Reports and statistics

See how many inspections were done, their results and recurring issues.

Which Varilo features support facility management?

In facility management, Varilo combines building patrols, installation inspections and contractor work acceptance. The history of each site is in one place.

Patrols with QR and NFC checkpoints

A building patrol leads through successive floors and plant rooms with one report.

Learn more about this feature

QR code and NFC inspections without login

An external contractor confirms work from a QR code without access to the system.

Learn more about this feature

PDF reports, fault log and schedules

Reports with your company logo and the fault log can be passed on to the building owner.

Learn more about this feature

Data-driven view of the property

Reports and statistics show how property checks are going:

  • number of completed rounds,
  • rooms and installations with recurring defects,
  • history of a specific inspection point,
  • contractor work acceptances,
  • time and place of each check.

Start with one building

Tag the points on a single round and see what the final report looks like.

FAQ – Varilo in facility management

Can a round cover a whole building?
Yes. One route can include many points with separate tags and a shared report.
Can an external contractor run a check?
Yes. A check shared through QR or NFC runs without an account.
Can a defect be reported with a photo?
Yes. Each answer can include a photo and a comment.
Is the history of a specific room visible?
Yes. Results stay assigned to the point.
Can the report be downloaded as PDF?
Yes. Every inspection can be downloaded as a PDF file.
Can I run inspections in multiple buildings?
Yes. You can prepare separate QR codes and NFC tags for each building or point and assign reports to the teams responsible for individual sites.
Can an external contractor confirm completed work?
Yes. The contractor completes the checklist from a QR code or link without an account, adds photos and a signature, and the report goes to your organisation.

See also how Varilo is used in

Sample checklists

Ready-made inspection templates you can start from.

Facility management

Building patrol

Daily patrol of the premises: common areas, installations, lighting, sanitary facilities, surroundings and security.

14 check points

View checklist
All checklists

Ready to leave paper checklists behind?

Create inspections, share them via QR or NFC and analyse the results in one place.

No paperwork. No worker accounts. From checklist to report in one place.