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Checklists and audits for retail chains

One set of checklists for every store. Staff scan a QR code or NFC tag in the store and run the opening, closing or standard audit.

Results from all locations land in shared reports.

The same standard in every store

In a chain of stores it is hard to keep inspections and audits consistent.

Paper lists stay in the stores and head office learns about problems late.

Varilo shares the same checklists with every location and collects results in one place.

A QR code or NFC tag in the store

Place the tag in the back room, at the till, in the cold store or by the stockroom entrance.

Staff scan it and run the assigned check without creating an account.

In a retail chain, a single opening and closing checklist gives comparable results across all locations. The area manager sees in the reports which stores have non-conformities, without phone calls or collecting photos from messaging apps.

From checklist to report in a few simple steps

This is how a store inspection runs.

  1. 1

    Create the store checklist

    Prepare points for opening, closing or a store standard audit.

  2. 2

    Tag the location

    Place a QR code or NFC tag where the check takes place.

  3. 3

    Staff run the check

    A scan opens the checklist and notes can be completed with a photo.

  4. 4

    Analyse the results

    Head office sees results from all stores together with statistics.

Typical retail inspections

Checklists useful in stores and retail chains.

  • store opening
  • store closing
  • store standard audit
  • display check
  • price and labelling check
  • cleanliness check
  • cold store temperature check
  • back room check
  • expiry date check
  • equipment condition check
  • escape route check
  • store safety check

Everything you need to run inspections

Digital checklists

Create and edit checklists that match your own processes.

QR and NFC

Launch the right checklist directly at the inspected place or piece of equipment.

Inspections without login

Workers do not need their own account to complete a shared inspection.

Findings

Document issues found during an inspection and keep their history.

Documentation

Keep inspection results in one place instead of binders and scattered files.

Reports and statistics

See how many inspections were done, their results and recurring issues.

Which Varilo features make store audits easier?

In retail, Varilo provides one opening, closing and standards checklist for all stores. The area manager compares results without collecting photos from messaging apps.

Teams and departments for inspections and reports

Teams group stores by region, and each manager sees their own reports.

Learn more about this feature

PDF reports, fault log and schedules

Schedules remind you of audits, and reports show non-conformities in each store.

Learn more about this feature

Compare stores using data

Reports and statistics show how each location performs:

  • number of checks per store,
  • standard audit results,
  • the most frequent findings,
  • inspection history of a given store,
  • photos attached to results.

Start with one store

Move the store opening checklist to Varilo and review the report after the first week.

FAQ – Varilo in retail

Can all stores use the same checklist?
Yes. One list can be shared across locations and each keeps its own result history.
Does store staff need an account?
No. A shared check runs without logging in.
Does head office see results immediately?
Yes. Results reach Varilo as soon as the check is finished.
Can an audit be printed?
Yes. Every inspection can be downloaded as a PDF report.
Are checklists available in other languages?
Yes. The interface and content are available in Polish, English and Dutch.
How do I compare audit results between stores?
Reports can be filtered by checklist, date and result, and teams let you group stores by region. The data can also be exported to a CSV file.
Can I schedule regular store audits?
Yes. Schedules let you set how often an inspection must be carried out and remind you of upcoming deadlines.

See also how Varilo is used in

Sample checklists

Ready-made inspection templates you can start from.

Retail

Store opening

Morning check before opening: security, tills, displays, prices, back office, cleanliness and staffing.

13 check points

View checklist
All checklists

Ready to leave paper checklists behind?

Create inspections, share them via QR or NFC and analyse the results in one place.

No paperwork. No worker accounts. From checklist to report in one place.