How do I use the “Hotel room inspection” template in Varilo?

The “Hotel room inspection” template is a starting point for your own digital checklist. Adapt the questions to the location and process, assign a QR code or NFC tag, and employees complete the inspection in the phone browser without logging in.

How many points does this checklist have and how often should it be used?

The template contains 13 inspection points and the recommended frequency is: after every clean. Adapt the actual scope and frequency to the risks, equipment documentation and procedures in your organisation.

What does the inspection report contain?

The report from an inspection based on the “Hotel room inspection” template contains the number, date and time, answers and result. Depending on the checklist settings it can also include photos, comments, a signature, GPS location and corrective actions, and the report can be saved as PDF.

Hotel room inspection checklist

A sample checklist for inspecting a room after cleaning, before it is released to a guest. It covers cleanliness, the bathroom, linen and towels, amenities, electronics and minor faults.

Floor supervisors, housekeeping managers and reception use it. A short check catches gaps before the guest does.

Category: Hotels
Used for: hotel room, apartment
Number of points: 13
Suggested frequency: after every clean

Five-step hotel room cleanliness inspection with Varilo: create a checklist, scan a QR code, inspect and receive a report

Check points

Sample inspection questions with possible answers. This is a template — in Varilo you turn it into your own live checklist.

1.Is the room aired and free of unpleasant odours?
YesNoN/A
2.Are the floor, surfaces and mirrors clean?
YesNoN/A
3.Is the bed linen fresh, correctly made and stain-free?
YesNoN/A
4.Are the towels complete and clean?
YesNoN/A
5.Is the bathroom cleaned and the fittings working without leaks?
YesNoN/A
6.Have the toiletries and consumables been replenished?
YesNoN/A
7.Are the room amenities complete (kettle, glasses, hangers, safe)?
YesNoN/A
8.Do the TV, lighting and sockets work?
YesNoN/A
9.Does the air conditioning or heating work and is it set to the standard value?
YesNoN/A
10.Do the windows and doors close properly and does the lock work?
YesNoN/A
11.Are there any items left behind by the previous guest?
YesNoN/A
12.Is there any visible damage that should be reported to maintenance?
YesNoN/A
13.Are the guest information and hotel materials replenished?
YesNoN/A

Move this checklist into Varilo

A paper checklist is only the beginning. In Varilo you can build your own version, assign it to a place, machine, vehicle or device and share it through a QR code or NFC tag.

The employee scans the code with a phone, completes the inspection and the results go straight into the system. You can track completed inspections, findings, reports and statistics without retyping paper forms.

Build the checklist
Assign QR or NFC
Run the inspection
Get the report

Why inspect a room after cleaning?

The inspection after cleaning is the last moment to catch a gap — an empty dispenser, a blown bulb, a window that will not close. Otherwise the guest finds it, and the cost is very different.

Regular checks also keep one standard across shifts and cleaners, because everyone verifies the same points.

Cleanliness and faults are two different lists

It pays to separate cleaning remarks from technical reports. The first go back to housekeeping, the second to maintenance — mixed in one note, they often get lost.

In practice one inspection works best, but with clearly marked technical points that go straight to the person responsible for repairs.

Room inspection with a QR code or NFC tag

A QR sticker or NFC tag in the room (in the wardrobe or by the door) starts the inspection with a single scan or tap — no looking up the room number in a list.

Results and photos of faults go into the system immediately, and reception sees which rooms are checked and ready to sell.

Frequently asked questions about this checklist template

How do I use the “Hotel room inspection” template in Varilo?: The “Hotel room inspection” template is a starting point for your own digital checklist. Adapt the questions to the location and process, assign a QR code or NFC tag, and employees complete the inspection in the phone browser without logging in.
How many points does this checklist have and how often should it be used?: The template contains 13 inspection points and the recommended frequency is: after every clean. Adapt the actual scope and frequency to the risks, equipment documentation and procedures in your organisation.
What does the inspection report contain?: The report from an inspection based on the “Hotel room inspection” template contains the number, date and time, answers and result. Depending on the checklist settings it can also include photos, comments, a signature, GPS location and corrective actions, and the report can be saved as PDF.

Use in your industry

See how companies in this industry run inspections in Varilo — from a single checklist to regular patrols.

Hotels — Go to the industry page

Related Varilo features

When using this checklist template, you can use the following Varilo features.