How do I use the “Warehouse racking inspection” template in Varilo?

The “Warehouse racking inspection” template is a starting point for your own digital checklist. Adapt the questions to the location and process, assign a QR code or NFC tag, and employees complete the inspection in the phone browser without logging in.

How many points does this checklist have and how often should it be used?

The template contains 11 inspection points and the recommended frequency is: weekly as a visual check and at least annually by a competent person. Adapt the actual scope and frequency to the risks, equipment documentation and procedures in your organisation.

What does the inspection report contain?

The report from an inspection based on the “Warehouse racking inspection” template contains the number, date and time, answers and result. Depending on the checklist settings it can also include photos, comments, a signature, GPS location and corrective actions, and the report can be saved as PDF.

Does this template replace a specialist inspection or a statutory check?

No. The “Warehouse racking inspection” template is a supporting tool for organising and documenting inspections. Adapt it to your site before use; inspections that require qualifications or authorisation are carried out by authorised persons.

Warehouse racking inspection checklist

A racking inspection is a regular check of the structures that hold stored goods. A damaged upright or beam after a forklift impact can reduce the capacity of a whole run, so many warehouses carry out weekly visual checks and an annual inspection by a competent person.

The template covers uprights, beams, beam locks, anchoring, upright protectors, load signs and storage practice. Scope and frequency are set by the warehouse operator according to the manufacturer's instructions and EN 15635.

Category: Warehouse
Used for: pallet, shelving and cantilever racking in warehouses and halls
Number of points: 11
Suggested frequency: weekly as a visual check and at least annually by a competent person

Check points

Sample inspection questions with possible answers. This is a template — in Varilo you turn it into your own live checklist.

1.Are the uprights straight, without dents, cracks or deformation?
YesNoN/A
2.Are the beams free of bending or excessive deflection under load?
YesNoN/A
3.Are beam locking pins fitted at every connection?
YesNoN/A
4.Are the base plates anchored with all anchors in place?
YesNoN/A
5.Are upright protectors and guards in place and undamaged?
YesNoN/A
6.Are load signs legible and visible on every run?
YesNoN/A
7.Do loads stay within the permitted level capacity?
YesNoN/A
8.Are pallets placed correctly without overhanging the beams?
YesNoN/A
9.Are bracing and safety mesh complete?
YesNoN/A
10.Have damaged locations been marked and taken out of use?
YesNoN/A
11.Are aisles between racks clear and well lit?
YesNoN/A

Move this checklist into Varilo

A paper checklist is only the beginning. In Varilo you can build your own version, assign it to a place, machine, vehicle or device and share it through a QR code or NFC tag.

The employee scans the code with a phone, completes the inspection and the results go straight into the system. You can track completed inspections, findings, reports and statistics without retyping paper forms.

Build the checklist
Assign QR or NFC
Run the inspection
Get the report

How to assess racking damage

A three-level approach is common: minor damage to monitor, damage requiring component replacement soon, and critical damage where the run must be unloaded immediately.

In Varilo a question about a deformed upright can be marked as critical. A “No” answer then creates a fault, and the next inspection of that location shows whether the part has been replaced.

A QR code on every racking run

Assigning a QR code or NFC tag to each run or aisle pinpoints the defect location and builds an inspection history for every part of the warehouse.

Reports with date, photos and inspector name help during the annual expert inspection and customer audits.

Frequently asked questions about this checklist template

How do I use the “Warehouse racking inspection” template in Varilo?: The “Warehouse racking inspection” template is a starting point for your own digital checklist. Adapt the questions to the location and process, assign a QR code or NFC tag, and employees complete the inspection in the phone browser without logging in.
How many points does this checklist have and how often should it be used?: The template contains 11 inspection points and the recommended frequency is: weekly as a visual check and at least annually by a competent person. Adapt the actual scope and frequency to the risks, equipment documentation and procedures in your organisation.
What does the inspection report contain?: The report from an inspection based on the “Warehouse racking inspection” template contains the number, date and time, answers and result. Depending on the checklist settings it can also include photos, comments, a signature, GPS location and corrective actions, and the report can be saved as PDF.
Does this template replace a specialist inspection or a statutory check?: No. The “Warehouse racking inspection” template is a supporting tool for organising and documenting inspections. Adapt it to your site before use; inspections that require qualifications or authorisation are carried out by authorised persons.

Use in your industry

See how companies in this industry run inspections in Varilo — from a single checklist to regular patrols.

Warehouse — Go to the industry page

Related Varilo features

When using this checklist template, you can use the following Varilo features.

Related checklists

This checklist is a sample intended as support only. Adapt its scope to the type of site, equipment, process, risk assessment and the requirements and procedures that apply in your organisation.