How do I use the “Daily forklift inspection” template in Varilo?

The “Daily forklift inspection” template is a starting point for your own digital checklist. Adapt the questions to the location and process, assign a QR code or NFC tag, and employees complete the inspection in the phone browser without logging in.

How many points does this checklist have and how often should it be used?

The template contains 12 inspection points and the recommended frequency is: before every shift or the first use of the truck each day. Adapt the actual scope and frequency to the risks, equipment documentation and procedures in your organisation.

What does the inspection report contain?

The report from an inspection based on the “Daily forklift inspection” template contains the number, date and time, answers and result. Depending on the checklist settings it can also include photos, comments, a signature, GPS location and corrective actions, and the report can be saved as PDF.

Does this template replace a specialist inspection or a statutory check?

No. The “Daily forklift inspection” template is a supporting tool for organising and documenting inspections. Adapt it to your site before use; inspections that require qualifications or authorisation are carried out by authorised persons.

Daily forklift inspection checklist before the shift

A daily forklift inspection is a short pre-use check the operator completes before every shift. It covers the parts whose failure most often leads to accidents or downtime: forks, mast, chains, brakes, steering, warning devices and power supply.

The template helps standardise pre-shift checks in warehouses and yards. It does not replace statutory thorough examinations or maintenance carried out by an authorised service provider.

Category: Warehouse
Used for: counterbalance, reach and pallet-lifting forklifts in warehouses and yards
Number of points: 12
Suggested frequency: before every shift or the first use of the truck each day

Check points

Sample inspection questions with possible answers. This is a template — in Varilo you turn it into your own live checklist.

1.Are the forks straight, free of cracks and excessive wear, with working fork locks?
YesNoN/A
2.Are the mast and carriage free of visible damage and play?
YesNoN/A
3.Are the mast chains evenly tensioned and lubricated?
YesNoN/A
4.Is the area under the truck free of hydraulic oil, fluid or fuel leaks?
YesNoN/A
5.Are the wheels and tyres in good condition and free of foreign objects?
YesNoN/A
6.Do the service brake and parking brake work properly?
YesNoN/A
7.Does the steering operate smoothly without excessive play?
YesNoN/A
8.Do the horn, lights and warning beacon work?
YesNoN/A
9.Are the seat belt and overhead guard complete and in working order?
YesNoN/A
10.Is the battery charged with undamaged cables and plug (or is the fuel/gas level correct)?
YesNoN/A
11.Are the data plate and load chart legible?
YesNoN/A
12.Do lifting, lowering and tilting work without jerking?
YesNoN/A

Move this checklist into Varilo

A paper checklist is only the beginning. In Varilo you can build your own version, assign it to a place, machine, vehicle or device and share it through a QR code or NFC tag.

The employee scans the code with a phone, completes the inspection and the results go straight into the system. You can track completed inspections, findings, reports and statistics without retyping paper forms.

Build the checklist
Assign QR or NFC
Run the inspection
Get the report

What should the operator check before the shift?

A pre-shift check should be short and repeatable: walk around the truck, look for leaks and tyre damage, then test travel and lifting functions without a load.

If any item fails, the truck should not be used until a supervisor or technician has assessed it. In Varilo such a question can be marked as critical so that it stops the inspection.

Digital forklift check sheet in Varilo

Each truck gets its own QR code or NFC tag. The operator scans it, answers the questions and attaches a photo of any defect, and the report with date and name reaches the warehouse manager immediately.

A defect reported on one question is shown at the next inspection of the same truck until someone confirms the repair, so the forklift defect log is kept without paper notebooks.

Frequently asked questions about this checklist template

How do I use the “Daily forklift inspection” template in Varilo?: The “Daily forklift inspection” template is a starting point for your own digital checklist. Adapt the questions to the location and process, assign a QR code or NFC tag, and employees complete the inspection in the phone browser without logging in.
How many points does this checklist have and how often should it be used?: The template contains 12 inspection points and the recommended frequency is: before every shift or the first use of the truck each day. Adapt the actual scope and frequency to the risks, equipment documentation and procedures in your organisation.
What does the inspection report contain?: The report from an inspection based on the “Daily forklift inspection” template contains the number, date and time, answers and result. Depending on the checklist settings it can also include photos, comments, a signature, GPS location and corrective actions, and the report can be saved as PDF.
Does this template replace a specialist inspection or a statutory check?: No. The “Daily forklift inspection” template is a supporting tool for organising and documenting inspections. Adapt it to your site before use; inspections that require qualifications or authorisation are carried out by authorised persons.

Use in your industry

See how companies in this industry run inspections in Varilo — from a single checklist to regular patrols.

Warehouse — Go to the industry page

Related Varilo features

When using this checklist template, you can use the following Varilo features.

Related checklists

This checklist is a sample intended as support only. Adapt its scope to the type of site, equipment, process, risk assessment and the requirements and procedures that apply in your organisation.