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Service checklists and work acceptance

Close every job to the same standard. The technician completes a checklist on a phone, documents the work done and saves the acceptance protocol with photos.

Job and equipment history stays in one place.

A repeatable standard for closing a job

After a service visit, part of the information stays in the technician's notes and part on a paper protocol.

When the customer asks about the scope of work, reconstructing details is hard.

Varilo captures the scope in a checklist and keeps the full job record.

A QR code or NFC tag on the equipment

A tag on the serviced unit takes the technician to the right checklist.

Subsequent visits build a history assigned to the same unit.

A service technician completes the digital work acceptance report at the customer's site: answers the questions, adds before and after photos and collects a signature. The PDF report with your company logo is ready as soon as the job is finished.

From checklist to report in a few simple steps

This is how a service job is closed in Varilo.

  1. 1

    Create the service checklist

    Capture the scope of work for a type of unit or service.

  2. 2

    Tag the equipment

    Place a QR code or NFC tag on the serviced unit.

  3. 3

    The technician completes the checklist

    A scan opens the list of tasks and photos document the state before and after.

  4. 4

    Generate the protocol

    The result is saved in Varilo and the acceptance protocol can be downloaded as PDF.

Typical service use cases

Checklists useful for technicians and service companies.

  • technician checklist
  • work acceptance protocol
  • post-repair check
  • periodic equipment inspection
  • commissioning after installation
  • machine release for operation
  • check before handover to the customer
  • record of replaced parts
  • condition check before service
  • technician tool check
  • service visit report
  • defect report for the next visit

Everything you need to run inspections

Digital checklists

Create and edit checklists that match your own processes.

QR and NFC

Launch the right checklist directly at the inspected place or piece of equipment.

Inspections without login

Workers do not need their own account to complete a shared inspection.

Findings

Document issues found during an inspection and keep their history.

Documentation

Keep inspection results in one place instead of binders and scattered files.

Reports and statistics

See how many inspections were done, their results and recurring issues.

How does Varilo make service technicians' work easier?

In service, Varilo records the digital work acceptance report at the customer's site. The PDF report with photos and signature is ready as soon as the job is done.

QR code and NFC inspections without login

A QR code on the device opens the service checklist and the history of earlier visits.

Learn more about this feature

PDF reports, fault log and schedules

A PDF report with your company logo and the customer's signature is created automatically after the inspection.

Learn more about this feature

Multilingual checklists and reports

The technician completes the report in the customer's language: Polish, English, Dutch or Czech.

Learn more about this feature

Job documentation in one place

Reports and statistics keep service documentation under control:

  • number of jobs closed in a chosen period,
  • history of a specific unit,
  • before and after photos,
  • acceptance protocols as PDF,
  • time and place of the work.

Start with one job type

Move the acceptance protocol to Varilo and review the documentation after the first visit.

FAQ – Varilo in service

Can the acceptance protocol be downloaded as PDF?
Yes. The result can be downloaded as a PDF and handed to the customer.
Does the technician need an account?
No, if the check is shared through a QR code or NFC tag.
Is the history of the serviced unit visible?
Yes. Each visit stays assigned to the unit's tag.
Can before and after photos be attached?
Yes. Photos are added directly to the checklist answers.
Does it work without internet at the customer site?
Yes. Answers are stored on the phone and sent once the connection is back.
Can the customer sign the report on the technician's phone?
Yes. The checklist can include a signature field, which is saved in the report together with the answers and photos.
Do I have a service history for a specific device?
Yes. If the device has its own QR code or NFC tag, all inspections and services carried out on it are visible in the report history.

See also how Varilo supports

Sample checklists

Ready-made inspection templates you can start from.

Service and sign-off

Equipment service inspection

Service visit protocol: condition on arrival, work performed, parts replaced, tests and handover to the user.

14 check points

View checklist
All checklists

Ready to leave paper checklists behind?

Create inspections, share them via QR or NFC and analyse the results in one place.

No paperwork. No worker accounts. From checklist to report in one place.